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<div class="databox">
<div class="tbl">
{|
|-
!Date / time:
|mm/dd/yyyy - 0:00 p.m.
|-
!Organizer:
|Department, organization or company
|-
!Person responsible:
|username
|}
</div>
<div class="tbl">
{|
|-
!Venue:
|location of event
|-
!Venue contact:
|name of contact
|-
!Status:
| class="select" |'''open''' / closed
|}
</div>
</div>
==Initial planning phase==
{| class="wikitable sortable" style="width:100%;"
! style="width:200px;" |Task
!Owner
! style="vertical-align:middle;text-align:center;width:120px;" |Deadline
! style="vertical-align:middle;text-align:center;width:100px;" |Started
! style="vertical-align:middle;text-align:center;width:100px;" |Finished
!Notes
|-
| style="width:200px;" |Set goals, collect ideas
|
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd
| style="vertical-align:middle;text-align:center;width:100px;" | x
| style="vertical-align:middle;text-align:center;width:100px;" |
|
|-
| style="width:200px;" |Approve budget
|
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd
| style="vertical-align:middle;text-align:center;" |x
| style="vertical-align:middle;text-align:center;" |
|
|-
| style="width:200px;" |Assemble guest lists
|
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd
| style="vertical-align:middle;text-align:center;width:100px;" |
| style="vertical-align:middle;text-align:center;width:100px;" |
|
|-
|Assemble speakers list
|
| style="vertical-align:middle;text-align:center;" |mm/dd
| style="vertical-align:middle;text-align:center;" |
| style="vertical-align:middle;text-align:center;" |
|
|-
| style="width:200px;" |Book venue
|
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd
| style="vertical-align:middle;text-align:center;width:100px;" |
| style="vertical-align:middle;text-align:center;width:100px;" |
|
|-
| style="width:200px;" |Select menu
|
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd
| style="vertical-align:middle;text-align:center;width:100px;" |
| style="vertical-align:middle;text-align:center;width:100px;" |
|
|-
| style="width:200px;" |Contract suppliers
|
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd
| style="vertical-align:middle;text-align:center;width:100px;" |
| style="vertical-align:middle;text-align:center;width:100px;" |
|
|}
===Notes ===
Provide some details if necessary.
==Before the event==
{| class="wikitable sortable" style="width:100%;"
! style="width:200px;" |Task
!Owner
! style="vertical-align:middle;text-align:center;width:120px;" |Deadline
! style="vertical-align:middle;text-align:center;width:100px;" |Started
! style="vertical-align:middle;text-align:center;width:100px;" |Finished
!Notes
|-
|Set up registration
|
| style="vertical-align:middle;text-align:center;" |mm/dd
| style="vertical-align:middle;text-align:center;" |x
| style="vertical-align:middle;text-align:center;" |
|
|-
| style="width:200px;" |Design and distribution of invitations
|
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd
| style="vertical-align:middle;text-align:center;width:100px;" |
| style="vertical-align:middle;text-align:center;width:100px;" |
|
|-
|Communicate arrival and accommodation
|
| style="vertical-align:middle;text-align:center;" |mm/dd
| style="vertical-align:middle;text-align:center;" |
| style="vertical-align:middle;text-align:center;" |
|
|-
| style="width:200px;" | Create materials (print / online)
|
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd
| style="vertical-align:middle;text-align:center;width:100px;" |
| style="vertical-align:middle;text-align:center;width:100px;" |
|
|-
| style="width:200px;" |Prepare social media campaign
|
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd
| style="vertical-align:middle;text-align:center;width:100px;" |
| style="vertical-align:middle;text-align:center;width:100px;" |
|
|-
|Briefing speakers
|
| style="vertical-align:middle;text-align:center;" |mm/dd
| style="vertical-align:middle;text-align:center;" |
| style="vertical-align:middle;text-align:center;" |
|
|-
| style="width:200px;" | Finalize program
|
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd
| style="vertical-align:middle;text-align:center;width:100px;" |
| style="vertical-align:middle;text-align:center;width:100px;" |
|
|-
| style="width:200px;" |Support participants
|
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd
| style="vertical-align:middle;text-align:center;width:100px;" |
| style="vertical-align:middle;text-align:center;width:100px;" |
|
|}
===Notes===
Provide some details if necessary.
==During the event ==
{| class="wikitable sortable" style="width:100%;"
! style="width:200px;" |Task
!Owner
! style="vertical-align:middle;text-align:center;width:120px;" |Deadline
! style="vertical-align:middle;text-align:center;width:100px;" |Started
! style="vertical-align:middle;text-align:center;width:100px;" |Finished
!Notes
|-
| style="width:200px;" |Coordinate catering, equipment, etc.
|
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd
| style="vertical-align:middle;text-align:center;width:100px;" |x
| style="vertical-align:middle;text-align:center;width:100px;" |
|
|-
| style="width:200px;" |Manage set up
|
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd
| style="vertical-align:middle;text-align:center;width:100px;" |
| style="vertical-align:middle;text-align:center;width:100px;" |
|
|-
| style="width:200px;" |Setup registration desk
|
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd
| style="vertical-align:middle;text-align:center;width:100px;" |
| style="vertical-align:middle;text-align:center;width:100px;" |
|
|-
| style="width:200px;" |Share wifi and password
|
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd
| style="vertical-align:middle;text-align:center;width:100px;" |
| style="vertical-align:middle;text-align:center;width:100px;" |
|
|-
| style="width:200px;" |Support participants
|
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd
| style="vertical-align:middle;text-align:center;width:100px;" |
| style="vertical-align:middle;text-align:center;width:100px;" |
|
|}
===Notes===
Provide some details if necessary.
==After the event==
{| class="wikitable sortable" style="width:100%;"
! style="width:200px;" |Task
! style="vertical-align:middle;text-align:center;" |Owner
! style="vertical-align:middle;text-align:center;width:120px;" |Deadline
! style="vertical-align:middle;text-align:center;width:100px;" |Started
! style="vertical-align:middle;text-align:center;width:100px;" |Finished
!Notes
|-
| style="width:200px;" |Clean up site
|
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd
| style="vertical-align:middle;text-align:center;width:100px;" |
| style="vertical-align:middle;text-align:center;width:100px;" |
|
|-
| style="width:200px;" |Wrap up venue tasks
|
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd
| style="vertical-align:middle;text-align:center;width:100px;" |x
| style="vertical-align:middle;text-align:center;width:100px;" |
|
|-
| style="width:200px;" |Follow up with participants
|
| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd
| style="vertical-align:middle;text-align:center;width:100px;" |
| style="vertical-align:middle;text-align:center;width:100px;" |
|
|-
|Distribute event records (videos, presentations, scripts)
|
| style="vertical-align:middle;text-align:center;" |mm/dd
| style="vertical-align:middle;text-align:center;" |
| style="vertical-align:middle;text-align:center;" |
|
|-
|Post-mortem analysis
|
| style="vertical-align:middle;text-align:center;" |mm/dd
| style="vertical-align:middle;text-align:center;" |
| style="vertical-align:middle;text-align:center;" |
|
|}
===Notes===
Provide some details if necessary.
<div class="databox"><div class="tbl">{||-!Date / time:|mm/dd/yyyy - 0:00 p.m.|-!Organizer:|Department, organization or company|-!Person responsible:|username|}</div><div class="tbl">{| |-!Venue:|location of event|-!Venue contact:|name of contact|-!Status:| class="select" |'''open''' / closed|}</div></div>==Initial planning phase=={| class="wikitable sortable" style="width:100%;"! style="width:200px;" |Task!Owner! style="vertical-align:middle;text-align:center;width:120px;" |Deadline! style="vertical-align:middle;text-align:center;width:100px;" |Started! style="vertical-align:middle;text-align:center;width:100px;" |Finished!Notes|-| style="width:200px;" |Set goals, collect ideas|| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd| style="vertical-align:middle;text-align:center;width:100px;" | x| style="vertical-align:middle;text-align:center;width:100px;" |||-| style="width:200px;" |Approve budget|| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd| style="vertical-align:middle;text-align:center;" |x| style="vertical-align:middle;text-align:center;" |||-| style="width:200px;" |Assemble guest lists|| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd| style="vertical-align:middle;text-align:center;width:100px;" || style="vertical-align:middle;text-align:center;width:100px;" |||-|Assemble speakers list|| style="vertical-align:middle;text-align:center;" |mm/dd| style="vertical-align:middle;text-align:center;" || style="vertical-align:middle;text-align:center;" |||-| style="width:200px;" |Book venue|| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd| style="vertical-align:middle;text-align:center;width:100px;" || style="vertical-align:middle;text-align:center;width:100px;" |||-| style="width:200px;" |Select menu|| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd| style="vertical-align:middle;text-align:center;width:100px;" || style="vertical-align:middle;text-align:center;width:100px;" |||-| style="width:200px;" |Contract suppliers|| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd| style="vertical-align:middle;text-align:center;width:100px;" || style="vertical-align:middle;text-align:center;width:100px;" |||}===Notes ===Provide some details if necessary.==Before the event=={| class="wikitable sortable" style="width:100%;"! style="width:200px;" |Task!Owner! style="vertical-align:middle;text-align:center;width:120px;" |Deadline! style="vertical-align:middle;text-align:center;width:100px;" |Started! style="vertical-align:middle;text-align:center;width:100px;" |Finished!Notes|-|Set up registration|| style="vertical-align:middle;text-align:center;" |mm/dd| style="vertical-align:middle;text-align:center;" |x| style="vertical-align:middle;text-align:center;" |||-| style="width:200px;" |Design and distribution of invitations|| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd| style="vertical-align:middle;text-align:center;width:100px;" || style="vertical-align:middle;text-align:center;width:100px;" |||-|Communicate arrival and accommodation|| style="vertical-align:middle;text-align:center;" |mm/dd| style="vertical-align:middle;text-align:center;" || style="vertical-align:middle;text-align:center;" |||-| style="width:200px;" | Create materials (print / online)|| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd| style="vertical-align:middle;text-align:center;width:100px;" || style="vertical-align:middle;text-align:center;width:100px;" |||-| style="width:200px;" |Prepare social media campaign|| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd| style="vertical-align:middle;text-align:center;width:100px;" || style="vertical-align:middle;text-align:center;width:100px;" |||-|Briefing speakers|| style="vertical-align:middle;text-align:center;" |mm/dd| style="vertical-align:middle;text-align:center;" || style="vertical-align:middle;text-align:center;" |||-| style="width:200px;" | Finalize program|| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd| style="vertical-align:middle;text-align:center;width:100px;" || style="vertical-align:middle;text-align:center;width:100px;" |||-| style="width:200px;" |Support participants|| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd| style="vertical-align:middle;text-align:center;width:100px;" || style="vertical-align:middle;text-align:center;width:100px;" |||}===Notes===Provide some details if necessary.==During the event =={| class="wikitable sortable" style="width:100%;"! style="width:200px;" |Task!Owner! style="vertical-align:middle;text-align:center;width:120px;" |Deadline! style="vertical-align:middle;text-align:center;width:100px;" |Started! style="vertical-align:middle;text-align:center;width:100px;" |Finished!Notes|-| style="width:200px;" |Coordinate catering, equipment, etc.|| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd| style="vertical-align:middle;text-align:center;width:100px;" |x| style="vertical-align:middle;text-align:center;width:100px;" |||-| style="width:200px;" |Manage set up|| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd| style="vertical-align:middle;text-align:center;width:100px;" || style="vertical-align:middle;text-align:center;width:100px;" |||-| style="width:200px;" |Setup registration desk|| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd| style="vertical-align:middle;text-align:center;width:100px;" || style="vertical-align:middle;text-align:center;width:100px;" |||-| style="width:200px;" |Share wifi and password|| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd| style="vertical-align:middle;text-align:center;width:100px;" || style="vertical-align:middle;text-align:center;width:100px;" |||-| style="width:200px;" |Support participants|| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd| style="vertical-align:middle;text-align:center;width:100px;" || style="vertical-align:middle;text-align:center;width:100px;" |||}===Notes===Provide some details if necessary.==After the event=={| class="wikitable sortable" style="width:100%;"! style="width:200px;" |Task! style="vertical-align:middle;text-align:center;" |Owner! style="vertical-align:middle;text-align:center;width:120px;" |Deadline! style="vertical-align:middle;text-align:center;width:100px;" |Started! style="vertical-align:middle;text-align:center;width:100px;" |Finished!Notes|-| style="width:200px;" |Clean up site|| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd| style="vertical-align:middle;text-align:center;width:100px;" || style="vertical-align:middle;text-align:center;width:100px;" |||-| style="width:200px;" |Wrap up venue tasks|| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd| style="vertical-align:middle;text-align:center;width:100px;" |x| style="vertical-align:middle;text-align:center;width:100px;" |||-| style="width:200px;" |Follow up with participants|| style="vertical-align:middle;text-align:center;width:120px;" |mm/dd| style="vertical-align:middle;text-align:center;width:100px;" || style="vertical-align:middle;text-align:center;width:100px;" |||-|Distribute event records (videos, presentations, scripts)|| style="vertical-align:middle;text-align:center;" |mm/dd| style="vertical-align:middle;text-align:center;" || style="vertical-align:middle;text-align:center;" |||-|Post-mortem analysis|| style="vertical-align:middle;text-align:center;" |mm/dd| style="vertical-align:middle;text-align:center;" || style="vertical-align:middle;text-align:center;" |||}===Notes===Provide some details if necessary.
